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Storing and Sharing

2.3

Intro

"Are you sure you saved it?" "In which folder did you save it?" "What computer did you use in the last lesson?" How many minutes in how many lessons have been wasted in such conversations? Teaching your pupils to save properly is not only an important skill, it will save you and them hours of frustration in the long term!

In Year 3, pupils should give thought to appropriate filenames and be able to find and open previously saved work. They should also be saving locally on the computer, on the server and starting to get used to saving in the cloud.

Framework

2.3 - Storing and sharing

  • save files to a specific location using an appropriate file name, e.g. select a file name that would be searchable at a later date
  • understand the importance of saving work periodically to avoid losing work.

Skill by Skill

  • Select appropriate filenames, open work, edit and save again.
  • Create and save documents in the cloud.
  • With support, upload to an online drive and create a QR code, shortened URL or other sharing method.

(Adapted from the EAS ICT Skills Framework)

Vocabulary

save     open     server     cloud     local save     filename     folder     share     QR code

Points to Note

Points to Note

'Saving and Opening' are far from being the most exciting skills to teach or to learn. Show them how, remind them often and give them time to practise.

Below are a few pointers regarding skills and knowledge they will need.

Saving in Detail

Naming files

Explain to them that a filename needs to tell you two things. Most importantly, it should make it clear what the work is, so that it can be easily identified in future. Secondly, it should have the name or initials of the child(ren) who created it. Try to devise names for files that satisfy these criteria without becoming too long.

Local, Server and Cloud Saving

Teach them the difference between these three ways of saving.

  • Local saving means that the file is just saved on that one particular device.
  • Take the pupils to see the school server (that big noisy, hot computer that's in a cupboard somewhere!). Explain that server-saved files are kept on that, and can be opened from any device in the school.
  • Saving in the cloud involves a website such as OneDrive, Google Drive Dropbox, J2E or Purple Mash. You can open the files on any device, anywhere. Children should be starting to save in the Cloud themselves. Some will still need assistance.

Sharing

What enjoyment is there in making a video or designing a poster if nobody ever gets to see it? Every finished video task should, at the very least, be shown to the class. Every poster should be displayed. Saving in the cloud enables pupils to share with their parents as well, using QR codes.Teach them how to do this to save yourself having to create 30 QR codes!

Saving is not hard to teach or learn. Just show them exactly how to do it and they'll do it perfectly all year long!

Sharing and Organising in Google Drive

Copy link to share with pupils

https://www.youtube.com/watch?v=Ov1KU4ynRxQ

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