Folder Management

We all know what an untidy folder looks like. (Have you seen your school server recently?) Take a look at the 'Where in the Cloud' activity in '2.2 Collaboration' to help teach them to look after their online drives.

External Drives

With the advent of cloud saving, the usefulness of USB drives may be less apparent. Point out that internet access is not always dependable, and with an external drive such as an USB pen we have a backup in case we can't access our cloud document. Whilst this may not always be needed, if we're giving a vital presentation or absolutely have to print a certain document today, then having a plan B on an USB drive is a good idea!

Searching for Files

Every server or cloud your pupils have been using to save their work will have a search function. On the school server, all you can really do is search by name, but show them the depth of search possible in Google Drive or OneDrive. You can search by name, date, owner, type of file etc. It's so easy to find that missing file. The 'Where in the Cloud' activity in 2.2 - 'Collaboration' focuses on this.

Sharing

What enjoyment is there in making a video or designing a poster if nobody ever gets to see it. Every finished video task should be shown to the class, at the very least. Every poster should be displayed. Saving in the cloud enables pupils to share with their parents as well, using QR codes. Teach them how to do this to save yourself having to create 30 QR codes!

Saving is not hard to teach or learn. Just teach them exactly how it's done and they'll do it perfectly all year long!